In the previous episode, I talked about who should be part of your church website team meetings. Yet what should you do once you all get in the same room together? The first few meetings will probably involve creating the church’s overall web strategy, connecting business goals with how the website will obtain them. Subsequent meetings will involve more tactical objectives, including breaking out your larger strategy into individual projects. But the key to obtaining and eventually measuring success will based on how disciplined you are with both your discussions and documentation.
So you already know who to invite to your meetings, but what roles should those people play, and what topics should you cover? Topics include:
Roles
- Facilitator
- Public Note Taker
Meeting Structure
- Preliminaries
- Current Items
- Future Items
- Closing
Action Item: Develop a template for both meeting minutes and your action item log, then start faithfully using them to document your team’s progress. Use these to highlight your successes, explain failures to, and ask for help from any higher councils or groups. Remember to keep prayer a part of your meeting structure and press onward to further His kingdom!
Note that this episode is based on my article Web Team Meetings: What to Do
